Job Description
Job Description
Executive Assistant – IT Leadership Team
Position Overview:
We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior IT leadership, including VPs, SVPs, CIOs, and other technology executives.
This role will serve as a key point of contact for the IT Leadership Team, helping manage executive calendars, coordinate meetings, organize events, and ensure day-to-day operations run smoothly.
The ideal candidate is highly organized, proactive, detail-oriented, and comfortable supporting multiple
executives in a fast-paced corporate environment.
Work Arrangement: Onsite 3–4 days per week
Key Responsibilities
Executive & Administrative Support
- Manage complex calendars and schedules for senior IT executives.
- Coordinate meetings, appointments, and leadership events.
- Resolve scheduling conflicts and manage competing priorities.
- Provide administrative support to the Office of the CIO, Chiefs of Staff, and executive leadership.
- Anticipate executive needs and ensure daily operations run efficiently.
Meeting & Event Coordination
- Schedule and organize in-person and virtual leadership meetings.
- Coordinate meeting logistics, agendas, materials, and follow-up activities.
- Support leadership events, presentations, and executive gatherings.
- Ensure executives are prepared for meetings and important engagements.
Communication & Team Coordination
- Maintain executive distribution lists, organizational charts, and leadership contact information.
- Manage leadership communication channels and administrative updates.
- Coordinate with executive assistants, Chiefs of Staff, and cross-functional teams.
- Support communication and collaboration across the IT organization.
Operational Support
- Assist with leadership reporting, meeting schedules, and administrative processes.
- Support recurring executive meetings and leadership planning activities.
- Maintain accurate records, documentation, and organizational information.
- Identify scheduling or operational challenges and proactively resolve them.
Required Qualifications
- Experience providing executive-level administrative support.
- Strong calendar management, scheduling, and meeting coordination skills.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to handle confidential and sensitive information professionally.
- Strong problem-solving skills and ability to work independently.
- Experience collaborating with multiple departments and executive stakeholders.
- Ability to work onsite 3–4 days per week.
Preferred: 5+ years of Executive Assistant experience, ideally with 2–3 years supporting VP, SVP, CIO, or other senior executives.
Experience supporting IT or technology leadership is a strong plus.
Preferred Qualifications
- Previous experience supporting VPs, SVPs, CIOs, or executive leadership teams.
- Experience working within IT, technology, or corporate operations organizations.
- Experience managing executive communications, distribution lists, and organizational charts.
- Familiarity with executive leadership meetings, governance forums, and operational planning.
- Experience coordinating across multiple executive calendars and leadership teams.
Ideal Candidate
The ideal candidate has experience supporting senior executives in a large corporate environment, preferably within IT or technology. They should be comfortable managing complex schedules, coordinating leadership meetings, communicating with senior stakeholders, and handling competing priorities with minimal supervision.