Administrative Coordinator

Synkriom

Boston, MA, USA

Published: 6/14/2022

Full Time

Job Description

Top 3 technical or soft skills you’d like to see that will lead you to request an interview?:
Support the Athletics Director with day-to-day administrative needs
Manage complex travel arrangements and calendar scheduling
Effectively prioritize and manage multiple tasks in a fast-paced environment
Handle sensitive and confidential information with a high level of discretion
Provide exceptional customer service and professional support
Demonstrate strong interpersonal and communication skills
Thrive in a fast-moving, high-demand environment
Experience working in higher education
Previous experience within an Athletics Department preferred

Background check requirements: Base

Position Summary: The Administrative Coordinator is responsible for supporting the Director of Athletics & Recreation and the senior administrative team including assisting with special projects and committee support. The coordinator serves as the office manager to ensure the efficient daily operation of the main Athletics office. They must be able to communicate professionally and effectively, be customer service oriented and maintain a high level of confidentiality.

Qualifications: Bachelor's degree required with 2-5 years of administrative related experience. Strong organizational, communication, managerial and interpersonal skills. Professional and customer service oriented, Key competencies include prioritization of responsibilities and tasks, problem solving/analysis, detail oriented, communication proficiency, ethical conduct, time management and protections of organization's value through exercising discretion with confidential information. Must be able to take initiative and follow through on tasks independently.

JOB DUTIES % of time Duties / Responsibilities:

Essential 45% Office Management Provides administrative and operational oversight for the department. Participates in hiring, training and providing supervisory oversight for the team (supervision is limited to reception coverage, office management, project work, etc...day to day management will fall to direct supervisors). Maintains adequate staff coverage for the AD's office. Strong working knowledge of the departments daily operations, equipment, facilities, guest protocols, work orders, reception protocol, access, office protocols, etc.

Essential 55% Support Director of Athletics & Recreation and other senior Administrators as needed. Assist with special projects. Oversee and manage the Athletic Director's and senior administrators' calendars and coordinate high level meetings. Manage high volume of time demands time by prioritizing requests while demonstrating significant independent judgment in identifying and resolving potential conflicts. Prepare agendas and meeting notes in a timely manner to ensure directors are well-prepared for all meetings, events and speaking engagements. Draft communications as needed. Manage directors' travel arrangements, prepare itineraries and event information. Conduct necessary research to prepare directors for events or meetings. Reconcile travel and expenses for Director and senior administrators. Support directors with special projects and committee work. Conduct research and prepare reports in anticipation of information needs. Plan and facilitate logistics of special events hosted by directors. Serve as liaison between the Director's office, his senior leadership team and department to ensure regular communication about relevant activities.

** Our Company offers a very competitive benefits program including paid time off, medical, dental, vision, and a 401K.

\nCompany Description

Founded in 2015 and backed by two decades of hands-on experience, our strong insight on the enterprise ecosystem and its dynamics helps to offer a complete end-to-end solution. We automate recruitment processes with intelligent solutions to save time and money. Synkriom leads the industry with experience authentication of candidates.