Job Description
Job Description
We're looking for an organized, detail-oriented Administrative Assistant to keep our office running smoothly. You'll be the go-to person for filing and records management, scheduling, meeting preparation, and front-line customer service. The ideal candidate is proactive, personable, and thrives on staying organized in a fast-paced environment.
What You'll Do
- Maintain accurate and organized physical and digital filing systems
- Manage calendars and schedule appointments, meetings, and travel arrangements
- Prepare meeting materials and agendas.
- Serve as the first point of contact for customers and clients — via phone, email, and in person
- Respond to inquiries promptly and professionally, escalating issues as needed
- Handle general office correspondence (emails, mail, phone calls)
- Order and manage office supplies and inventory
- Support other administrative and clerical tasks as assigned
What We're Looking For
- High school diploma required
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office / Google Workspace (Word, Excel, Outlook/Gmail, Calendar)
- Friendly, professional demeanor with strong customer service instincts
- Discretion when handling confidential information
Nice to Have
- Experience with [specific software, e.g., CRM systems, scheduling tools]