Job Description
Job DescriptionWe are looking for an Accounts Payable Coordinator to support daily invoice and payment operations for a client team in Massachusetts. This Long-term Contract position is ideal for someone who brings strong attention to detail, sound judgment, and the ability to keep accounts payable activities moving accurately and on schedule. The role combines invoice processing, vendor communication, record maintenance, and coordination with internal departments in a hybrid work environment with three days on-site each week.
Responsibilities:
• Process purchase order and non-purchase order invoices accurately, ensuring coding, documentation, and approvals align with company policies and payment deadlines.
• Review incoming invoices and related materials to determine priority, confirm completeness, and route items appropriately for timely handling.
• Sort and distribute incoming mail and accounts payable correspondence to the appropriate accounting and procurement contacts.
• Respond to vendor questions about payment activity, research open items, and help resolve discrepancies that may delay settlement.
• Reconcile vendor statements, investigate differences, and follow through on corrective actions to maintain accurate account records.
• Maintain organized financial files and supporting documentation so records are complete, accessible, and audit-ready.
• Address internal inquiries regarding invoice status, reimbursement activity, and expected payment timing with clear and thorough communication.
• Support audit-related requests and provide administrative assistance for special assignments connected to accounts payable operations.
• Assist with routine payment activities, including ACH and check run support, along with other general office duties tied to the function.• Associate degree in Accounting, Business, Finance, or a related field.
• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding, account coding, and standard accounts payable workflows.
• Experience supporting electronic payments such as ACH and assisting with check processing activities.
• Proficiency with Microsoft Office applications and comfort working in financial systems or relational databases.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines consistently.
• Effective written and verbal communication skills for working with vendors and internal stakeholders.
• Bachelor’s degree and 3 or more years of relevant experience are preferred.