Bilingual Administrative Assistant

Job Description

Job Description

Bilingual Administrative Assistant

Schedule: Monday–Friday, 8:30 AM – 5:00 PM
Pay: $18/HR

Position Summary
We are seeking a highly organized Administrative Assistant to support daily operations across sales, logistics, and warehouse teams. This role is essential in maintaining efficient workflows, accurate reporting, and strong communication across departments.

Key Responsibilities

• Manage onboarding for new hires (paperwork, system setup, equipment)
• Coordinate driver, sales, and merchandiser schedules
• Generate and distribute daily operational reports
• Process expense reports, invoices, and reconcile vendor billing
• Monitor aging reports and assist with accounts payable follow-ups
• Schedule fleet maintenance, inspections, and deliveries
• Maintain operational systems and troubleshoot issues
• Coordinate promotional calendars and store openings/resets
• Manage calendars, meetings, and general administrative tasks
• Order office and warehouse supplies
• Provide cross-functional administrative support

Qualifications

• 2+ years of administrative or operations support experience
• Bilingual (English/Spanish) is a plus
• Strong organizational and multitasking skills
• High attention to detail and problem-solving ability
• Proficient in Microsoft Office; experience with operational systems preferred
• Strong communication and teamwork skills

Success Profile

• Organized and detail-oriented
• Proactive and dependable
• Able to manage multiple priorities in a fast-paced environment