Job Description
Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to members of the C-suite. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, global environment, with exceptional attention to detail, professionalism, and discretion. Experience in the life sciences industry is strongly preferred.
Key Responsibilities:
- Provide high-level administrative support to C-level executives, including calendar management, travel coordination, expense reporting, and meeting logistics.
- Manage complex global calendars, scheduling across multiple time zones and prioritizing competing demands.
- Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation.
- Prepare, edit, and format correspondence, presentations, and meeting materials.
- Serve as a liaison between executives, internal teams, and external stakeholders, maintaining a high level of professionalism and confidentiality.
- Support board meeting preparation, investor relations activities, and key corporate initiatives as needed.
- Manage expense reporting, budget tracking, and vendor invoices.
- Anticipate executives’ needs, ensuring seamless daily operations and proactive issue resolution.
- Assist with special projects, company events, and team coordination.
Qualifications:
- Bachelor’s degree required.
- Minimum of 5+ years of experience supporting C-suite executives (CEO, CFO, COO, or similar) in a corporate environment; life sciences or biotechnology experience preferred.
- Demonstrated expertise in global calendar management and international travel coordination.
- Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams).
- Exceptional organizational skills, attention to detail, and ability to handle multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills; professional presence and sound judgment.
- Proven ability to maintain confidentiality and handle sensitive information.