Administrative Assistant (6 month contract)

Job Description

Job Description

Job Title: Administrative Assistant
Pay Rate: $20–$24.50/hour
Location: Devens, Massachusetts
Duration: 6-month assignment
Schedule: Monday–Friday, (8am-5pm)

Position Summary:
With general supervision, this role provides administrative support duties of moderate scope and complexity, requiring independent judgment and familiarity with established procedures and workflows.

Responsibilities:

• Provide general administrative support across multiple teams within a combined office and operations environment
• Organize, scan, and maintain important operational records with attention to detail, including reference identifiers such as part or serial numbers
• Accurately input and maintain detailed information in internal tracking or database systems in accordance with quality and documentation standards
• Follow established naming conventions and file storage procedures
• Track and maintain office and kitchen supply inventory
• Process incoming and outgoing mail and manage basic phone system tasks, including voicemail routing as needed
• Support visitors to the site, including scheduling conference rooms, coordinating catering requests, and assisting with sign-in procedures
• Maintain cleanliness and organization of shared common areas, including reception and lobby spaces
• Support physical records management, including filing, boxing, and preparing documents for off-site storage at designated intervals
• Follow all applicable safety, compliance, and confidentiality procedures relevant to the work environment
• Use standard office software tools to organize information, track tasks, and communicate effectively

Job Requirements:

• 2+ years of office or administrative experience, or demonstrated ability to perform similar responsibilities
• Associate degree or relevant certification preferred
• Strong organizational skills and a positive, team-oriented attitude
• Ability to work collaboratively in a fast-paced environment while providing consistent administrative support
• Proficiency in Microsoft Office applications (Word, Excel) or similar tools
• Familiarity with office equipment and standard administrative processes
• Strong attention to detail and accuracy in data entry and documentation
• Typing speed of approximately 40 WPM preferred where applicable