Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a contract position suited for someone who can manage front-desk activity, handle incoming calls effectively, and keep administrative tasks organized and on schedule. The ideal candidate is comfortable working in a fast-paced office environment and can maintain accurate records while providing dependable support to staff and visitors.
Responsibilities:
• Manage day-to-day administrative activities to help the office run efficiently and stay well organized.
• Receive and direct inbound phone calls, taking clear messages and routing inquiries to the appropriate team members.
• Welcome visitors and provide attentive front-desk support while maintaining a positive office experience.
• Enter, update, and maintain information in office records and databases with a high level of accuracy.
• Prepare, organize, and file documents so materials are easy to access and kept up to date.
• Support general office coordination by scheduling meetings, monitoring shared resources, and assisting with routine clerical tasks.• Previous experience in administrative support, office coordination, or a similar business support role.
• Ability to handle inbound calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with careful attention to accuracy and detail.
• Comfort performing receptionist and front-desk responsibilities in an office setting.
• Proficiency with standard office software and general administrative tools.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.