Job Description
Job Description
We are looking for a detail-oriented Administrative Support Specialist to provide essential office support for a sales team in Salem, New Hampshire. This Long-term Contract position is ideal for someone who enjoys keeping daily operations organized, communicating professionally with callers and visitors, and handling administrative tasks with accuracy. The role offers the opportunity to contribute to a well-run office environment through strong coordination, data management, and front-desk support.
Responsibilities:
• Manage a variety of day-to-day administrative activities to support smooth office operations and team productivity.
• Respond to inbound phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.
• Welcome visitors and provide front-desk assistance while maintaining a courteous and organized reception area.
• Enter, update, and maintain records with a high level of accuracy across office systems and documents.
• Prepare, organize, and distribute administrative materials, correspondence, and routine office documentation.
• Coordinate general office support tasks such as filing, scheduling, and tracking information needed by internal staff.
• Monitor administrative workflows and help ensure requests and routine tasks are completed efficiently and on time.
• Prior experience in an administrative support, office assistant, or receptionist-related role.
• Comfortable handling inbound calls and communicating clearly with internal and external contacts.
• Strong data entry skills with close attention to detail and accuracy.
• Ability to manage multiple administrative tasks while staying organized in a busy office setting.
• Proficiency with standard office practices, documentation, and general clerical procedures. Familiarity with SAP preferred.
• Detail-oriented demeanor with strong interpersonal skills and a customer-service mindset.