Job Description
Job Description
The Accounting Manager will also supervise accounting and payroll staff, maintain fiscal procedures, and provide leadership for the Fiscal Department in the Director’s absence. The ideal candidate has a strong accounting background, experience in a nonprofit environment, excellent analytical skills, and the ability to manage multiple priorities while ensuring accuracy and accountability across financial operations.
- Review accounts payable, accounts receivable, cash receipts, and general ledger entries for accuracy prior to posting.
- Post invoices, process accounting batches, and review supporting documentation.
- Oversee billing processes to ensure invoices are prepared accurately and issued in a timely manner.
- Review billing transactions and supporting documentation for accuracy, completeness, and compliance with established procedures.
- Monitor accounts receivable and follow up on outstanding balances, discrepancies, and billing issues as needed.
- Reconcile billing records to accounts receivable and general ledger accounts, investigating and resolving variances.
- Ensure billing adjustments, credits, and corrections are properly documented and recorded.
- Coordinate with internal departments and external parties to resolve billing discrepancies and respond to inquiries.
- Perform general ledger audits and analyses, review journal entries, and make adjustments as needed.
- Assist in preparing monthly financial statements and reports for the Board.
- Prepare and complete bank reconciliations, including reconciliation of check registers and general ledger accounts.
- Audit petty cash transactions and oversee replenishment procedures.
- Audit and reconcile quarterly payroll tax reports and year-end W-2 forms and reports, coordinating revisions with the payroll service provider as needed.
- Ensure required reports to external entities are completed and submitted accurately and on time.
- Assist with special accounting projects and other financial initiatives as needed.
- Coordinate with the independent auditing firm during the annual audit, prepare general ledger audit workpapers, and provide requested schedules and documentation.
- Assist with audit inquiries and ensure accounting records are properly supported and maintained.
- Support compliance with applicable accounting standards, regulatory requirements, and internal financial controls.
- Assist with financial reporting and documentation requirements related to grants, funding sources, and other nonprofit financial activities, as applicable.
- Perform regular accounting software backups, updates, and maintenance.
- Support consistent accounting practices, internal controls, and accurate financial recordkeeping.
- Assist with recruiting and hiring accounting and payroll personnel in collaboration with the Administration and Finance Director.
- Train, supervise, and support the development of the Accountant and Payroll/Assistant Accountant.
- Conduct performance reviews, regular supervisory meetings, and employee check-ins, addressing performance or disciplinary matters as necessary.
- Oversee Fiscal Department operations in the absence of the Administration and Finance Director.
- Make weekly bank deposits when the Senior Accountant is unavailable.
Salary range $70-75k + benefits and bonus potential!
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Several years of progressive accounting experience, including general ledger accounting, financial reporting, reconciliations, billing, and audit preparation.
- Experience working in a nonprofit organization strongly preferred.
- Knowledge of nonprofit accounting principles, including fund accounting, restricted and unrestricted funds, and grant-related financial reporting, preferred.
- Familiarity with nonprofit financial reporting requirements and compliance with applicable funding and regulatory guidelines.
- Previous supervisory or team leadership experience preferred.
- Strong knowledge of accounting principles, internal controls, and financial reporting practices.
- Experience with accounts receivable, billing processes, payroll tax reporting, and year-end payroll procedures preferred.
Please send resumes to Chelsea Halon - chelsea.halon@roberthalf com